Project Office Employee in Den Haag

Over de functie

Responsible for administrative support to a department or individual. Duties include typing, filing, answering phones, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail. May work on special projects. Must be able to multi-task and prioritize. Strong communication skills and organizational skills are required. Familiarity with MS Office required. Time Writing – provide access to TW tools, check timeliness and completeness, approve IQN, support users, report to PM team leads ¿ Data Quality – ensure TW rules are applied by staff and contractors ¿ Expenses – check, record and approve expenses ¿ On Boarding – arrange required accounts for default applications, hand over on boarding information to starters, assist with initial set up of laptop ¿ Contract Management (IQN) – prepare report and take required actions for current contracts: extend, increase budget, complete, obtain required approvals ¿ Off Boarding – coordinate process to off board leaving staff and contractors ¿ Travel Request Forms – register and process approvals ¿ eBest – check and approve or reject Purchase Orders ¿ MyMDS – check and approve or reject orders ¿ FIT-requests – register requests ¿ First point of contact - handle Ad Hoc requests and questions related PM and PO ¿ FMB PO NL – maintain inbox ¿ Manual – maintain and update support manual ¿ PO meeting minutes ¿ Distribution List – maintain PM distribution lists in Outlook